Minutes of the Special Meeting held April 13, 2017 Minutes of the Special Meeting held April 25, 2017 Minutes of the Regular Meeting held April 25, 2017
Proclamation in recognition of Public Works Week Presentation by Carlsbad Sister City Ambassadors Presentation from Carlsbad Library and Arts Foundation
CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed. There will be no separate discussion on these items prior to the vote, unless an item is removed. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. REPORT ON CITY INVESTMENTS – Acceptance of report on City Investments as of April 30, 2017. (Staff contact: Nancy Sullivan, Administrative Services) 3. OUT-OF-STATE TRAVEL TO PHOENIX, AZ – Adoption of a resolution authorizing out-of-state travel for four Fire Department personnel to attend the 8th Annual Hazard Zone Management Conference held in Phoenix, AZ on June 8-9, 2017. (Staff contact: Brianne Daley, Fire Department) 4. ACCEPTANCE OF DONATION – Adoption of a resolution accepting a donation from the Carlsbad Library and Arts Foundation in the amount of $151,000. (Staff contact: Heather Pizzuto, Library & Cultural Arts) 5. AUTHORIZATION TO PURCHASE A DUMP TRUCK – Adoption of a resolution authorizing the purchase of a dump truck from National Auto Fleet Group for $160,042. (Staff contact: Shawn Gaskari, Public Works) 6. ADVERTISE FOR BIDS FOR CARLSBAD BOULEVARD BRIDGE IMPROVEMENTS (PROJECT NOS. 6014 AND 6053) – Adoption of a resolution approving the plans and specifications and authorizing the City Clerk to advertise for bids for the Carlsbad Boulevard Bridge improvements over the Encina Power Station discharge channel. (Staff contact: Brandon Miles, Public Works) 7. ADVERTISE FOR BIDS FOR CORRUGATED METAL PIPE REPLACEMENT PROGRAM PROJECT (PROJECT NO. 6607) – Adoption of a resolution approving the plans and specifications and authorizing the City Clerk to advertise for bids for the Corrugated Metal Pipe Replacement Program Project – Carlsbad Boulevard north of Island Way. (Staff contact: Daniel Zimny, Public Works)
Public Report of any Action Taken in Closed Session
PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION:
PUBLIC COMMENT: In conformance with the Brown Act, no Council action can occur on items presented during Public Comment. A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak during Public Comment, fill out a SPEAKER CARD and turn it in to the City Clerk. If there are more than five (5) speakers, the remaining speakers will be heard at the end of the agenda just prior to Council Reports. When you are called to speak, please come forward to the podium and state your name.
PUBLIC HEARING: TENTATIVE TRACT MAP AND MAJOR REVIEW PERMIT FOR PROPERTY LOCATED AT 2501 STATE STREET (PROJECT NAME: OCEAN / PROJECT NO. CT 16-02/RP 16-08/DEV 15-087) –Adoption of a resolution approving a Tentative Tract Map and Major Review Permit to demolish an existing office building, and construct a four-story, 45-foot tall residential building consisting of 17 multi-family residential air space condominium units on a 0.487-acre project site located at 2501 State Street. (Staff contact: Greg Fisher, Community and Economic Development) City Manager’s Recommendation: Take public input, close the public hearing, and adopt the resolution. ADJOURNMENT TO THE JOINT SPECIAL MEETING OF THE CITY COUNCIL AND CARLSBAD MUNICIPAL WATER DISTRICT
Joint Water District Special Meeting
CALL TO ORDER: ROLL CALL: APPROVAL OF MINUTES: None. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed. There will be no separate discussion on these items prior to the vote, unless an item is removed. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 9. NOTICE OF COMPLETION FOR CONSTRUCTION OF EL CAMINO REAL ROAD WIDENING – Adoption of a City Council resolution accepting the contract for construction of the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 and 6303 as complete, directing the City Clerk to record a Notice of Completion and release bonds in accordance with state laws and City ordinances, and authoring a reduction of retention held; and, Adoption of a Carlsbad Municipal Water District Board resolution accepting the contract of construction of the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 and 6303 as complete, directing the Secretary to record a Notice of Completion and release bonds in accordance with state laws and City ordinances, and authoring a reduction of retention held. (Staff contact: John Maashoff, Public Works) 10. MASTER AGREEMENT WITH BROWN AND CALDWELL – Adoption of a City Council resolution authorizing execution of a Master Agreement with Brown and Caldwell for professional engineering services for work related to the SCADA Master Plan for sewer, water and recycled water systems, Project No. 5542; and, Adoption of a Carlsbad Municipal Water District Board resolution authorizing execution of a Master Agreement with Brown and Caldwell for professional engineering services for work related to the SCADA Master Plan for sewer, water and recycled water systems, Project No. 5542. (Staff contact: Lindsey Stephenson, Public Works) 11. MASTER SERVICE AGREEMENTS FOR HORIZONTAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES – Adoption of a City Council resolution authorizing the amendment of existing City of Carlsbad Master Service Agreements for Horizontal Construction Management and Inspection Services to reduce the total contract amounts from $3,200,000 to $2,300,000; and, Adoption of a Carlsbad Municipal Water District Board resolution authorizing the execution of new Carlsbad Municipal Water District Master Service Agreements for Horizontal Construction Management and Inspection Services in an amount not to exceed $900,000. (Staff contact: Fred Gaines, Jr., Public Works) ADJOURNMENT TO THE SPECIAL MEETING OF THE CARLSBAD MUNICIPAL WATER DISTRICT ADJOURNMENT TO THE CONTINUATION OF THE CITY COUNCIL MEETING
Water District Special Meeting
CALL TO ORDER: ROLL CALL: APPROVAL OF MINUTES: Minutes of the Special Meeting held April 25, 2017.
Water District Special Consent Calendar
CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed. There will be no separate discussion on these items prior to the vote, unless an item is removed. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 12. CONTRACT WITH WRIGHT CONSTRUCTION ENGINEERING CORP. FOR CONSTRUCTION OF THE BOLERO PRESSURE REDUCING STATION REPLACEMENT (PROJECT NO. 5020-A) – Adoption of a resolution accepting bids and awarding a contract to Wright Construction Engineering Corp. for construction of the Bolero Pressure Reducing Station Replacement. (Staff contact: Lindsay Leahy, Public Works) 14. AGREEMENT WITH ITRON, INC. FOR EQUIPMENT, SOFTWARE AND CONFIGURATION SERVICES – Adoption of a resolution authorizing execution of a Master Sales Agreement with Itron, Inc. for equipment, software and configuration services for an advanced metering infrastructure network for an amount not to exceed $184,916. (Staff contact: Mario Remillard, Public Works) 15. ADVERTISE FOR BIDS FOR THE RECYCLED WATER PHASE III PIPELINE EXPANSION SEGMENT 9 (PROJECT NO. 5208) – Adoption of a resolution approving plans and specifications and authorizing the Secretary to the Board to advertise and receive bids for the Recycled Water Phase III Pipeline Expansion Segment 9, Project No. 5208. (Staff contact: Lindsay Leahy, Public Works)
AGREEMENT WITH HILTS CONSULTING GROUP, INC. FOR MAERKLE RESERVOIR FLOATING COVER REPLACEMENT DESIGN, PROJECT NO. 5036 – Adoption of a resolution authorizing execution of a professional services agreement with Hilts Consulting Group, Inc., for an amount not to exceed $694,440 for the Maerkle Reservoir Floating Cover Replacement Design. (Staff contact: Mark Biskup, Public Works) ADJOURNMENT TO THE CONTINUATION OF THE CITY COUNCIL MEETING
DEPARTMENTAL AND CITY MANAGER REPORTS: FISCAL YEAR 2017-18 OPERATING BUDGET WORKSHOP – Acceptance of report on the Fiscal Year 2017-18 Preliminary Operating Budget and set the Public Hearing for June 13, 2017. (Staff contact: Helga Stover, Finance) City Manager’s Recommendation: Receive the report and set the Public Hearing for June 13, 2017
CARLSBAD MUNICIPAL CODE REVIEW AND UPDATE – Adopt a resolution approving the proposed scope and schedule for the comprehensive Carlsbad Municipal Code update and appropriating funds. Provide direction to staff relating to desired method of Council input for revisions to Title 1 (General Provisions) and Title 2 (Administration and Personnel). (Staff contact: Celia Brewer, City Attorney) City Manager’s Recommendation: Adopt the resolution and provide direction to staff.
HISTORIC PRESERVATION COMMISSION APPOINTMENT – Adoption of a resolution appointing one member to the Historic Preservation Commission. (Staff contact: Sheila Cobian, City Clerk Department) City Manager’s Recommendation: Consider Council nominations and appoint one member to the Historic Preservation Commission.
COUNCIL REPORTS AND COMMENTS: (Revised 1/24/17) PACKARD Chamber of Commerce Liaison (alternate) City/School Committee North County Transit District Board of Directors NCTD Performance, Administration and Finance Committee North County Dispatch Joint Powers Authority (alternate) C. SCHUMACHER Buena Vista Lagoon JPC League of California Cities - SD Division North County Transit District Board of Directors (alternate) SANDAG Board of Directors (2nd Alternate) SANDAG Regional Planning Committee (alternate) SANDAG Shoreline Preservation Working Group M. SCHUMACHER Chamber of Commerce Liaison City/School Committee Encina Joint Powers (JAC) Encina Wastewater Authority Board of Directors Encina Wastewater Authority Policy & Finance Committee San Diego County Regional Airport Authority Board of Directors BLACKBURN Buena Vista Lagoon JPC Encina Joint Powers (JAC) Encina Wastewater Authority Board of Directors Encina Wastewater Authority Capital Improvement Committee North County Dispatch Joint Powers Authority SANDAG Board of Directors (1st Alternate) SANDAG Public Safety Committee HALL North County Mayors and Managers San Diego County Water Authority (SDCWA) Board of Directors SDCWA Legislation & Public Outreach Committee SDCWA Administrative & Finance Committee SANDAG Board of Directors CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. ADJOURNMENT.
Minutes of the Special Meeting held April 13, 2017 Minutes of the Special Meeting held April 25, 2017 Minutes of the Regular Meeting held April 25, 2017
Proclamation in recognition of Public Works Week Presentation by Carlsbad Sister City Ambassadors Presentation from Carlsbad Library and Arts Foundation
CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed. There will be no separate discussion on these items prior to the vote, unless an item is removed. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. REPORT ON CITY INVESTMENTS – Acceptance of report on City Investments as of April 30, 2017. (Staff contact: Nancy Sullivan, Administrative Services) 3. OUT-OF-STATE TRAVEL TO PHOENIX, AZ – Adoption of a resolution authorizing out-of-state travel for four Fire Department personnel to attend the 8th Annual Hazard Zone Management Conference held in Phoenix, AZ on June 8-9, 2017. (Staff contact: Brianne Daley, Fire Department) 4. ACCEPTANCE OF DONATION – Adoption of a resolution accepting a donation from the Carlsbad Library and Arts Foundation in the amount of $151,000. (Staff contact: Heather Pizzuto, Library & Cultural Arts) 5. AUTHORIZATION TO PURCHASE A DUMP TRUCK – Adoption of a resolution authorizing the purchase of a dump truck from National Auto Fleet Group for $160,042. (Staff contact: Shawn Gaskari, Public Works) 6. ADVERTISE FOR BIDS FOR CARLSBAD BOULEVARD BRIDGE IMPROVEMENTS (PROJECT NOS. 6014 AND 6053) – Adoption of a resolution approving the plans and specifications and authorizing the City Clerk to advertise for bids for the Carlsbad Boulevard Bridge improvements over the Encina Power Station discharge channel. (Staff contact: Brandon Miles, Public Works) 7. ADVERTISE FOR BIDS FOR CORRUGATED METAL PIPE REPLACEMENT PROGRAM PROJECT (PROJECT NO. 6607) – Adoption of a resolution approving the plans and specifications and authorizing the City Clerk to advertise for bids for the Corrugated Metal Pipe Replacement Program Project – Carlsbad Boulevard north of Island Way. (Staff contact: Daniel Zimny, Public Works)
Public Report of any Action Taken in Closed Session
PUBLIC REPORT OF ANY ACTION TAKEN IN CLOSED SESSION:
PUBLIC COMMENT: In conformance with the Brown Act, no Council action can occur on items presented during Public Comment. A total of 15 minutes is provided so members of the public can address the Council on items that are not listed on the Agenda. Speakers are limited to three (3) minutes each. If you desire to speak during Public Comment, fill out a SPEAKER CARD and turn it in to the City Clerk. If there are more than five (5) speakers, the remaining speakers will be heard at the end of the agenda just prior to Council Reports. When you are called to speak, please come forward to the podium and state your name.
PUBLIC HEARING: TENTATIVE TRACT MAP AND MAJOR REVIEW PERMIT FOR PROPERTY LOCATED AT 2501 STATE STREET (PROJECT NAME: OCEAN / PROJECT NO. CT 16-02/RP 16-08/DEV 15-087) –Adoption of a resolution approving a Tentative Tract Map and Major Review Permit to demolish an existing office building, and construct a four-story, 45-foot tall residential building consisting of 17 multi-family residential air space condominium units on a 0.487-acre project site located at 2501 State Street. (Staff contact: Greg Fisher, Community and Economic Development) City Manager’s Recommendation: Take public input, close the public hearing, and adopt the resolution. ADJOURNMENT TO THE JOINT SPECIAL MEETING OF THE CITY COUNCIL AND CARLSBAD MUNICIPAL WATER DISTRICT
Joint Water District Special Meeting
CALL TO ORDER: ROLL CALL: APPROVAL OF MINUTES: None. CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed. There will be no separate discussion on these items prior to the vote, unless an item is removed. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 9. NOTICE OF COMPLETION FOR CONSTRUCTION OF EL CAMINO REAL ROAD WIDENING – Adoption of a City Council resolution accepting the contract for construction of the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 and 6303 as complete, directing the City Clerk to record a Notice of Completion and release bonds in accordance with state laws and City ordinances, and authoring a reduction of retention held; and, Adoption of a Carlsbad Municipal Water District Board resolution accepting the contract of construction of the El Camino Real Road Widening, Tamarack Avenue to Chestnut Avenue, Project Nos. 3957, 3643, 6302 and 6303 as complete, directing the Secretary to record a Notice of Completion and release bonds in accordance with state laws and City ordinances, and authoring a reduction of retention held. (Staff contact: John Maashoff, Public Works) 10. MASTER AGREEMENT WITH BROWN AND CALDWELL – Adoption of a City Council resolution authorizing execution of a Master Agreement with Brown and Caldwell for professional engineering services for work related to the SCADA Master Plan for sewer, water and recycled water systems, Project No. 5542; and, Adoption of a Carlsbad Municipal Water District Board resolution authorizing execution of a Master Agreement with Brown and Caldwell for professional engineering services for work related to the SCADA Master Plan for sewer, water and recycled water systems, Project No. 5542. (Staff contact: Lindsey Stephenson, Public Works) 11. MASTER SERVICE AGREEMENTS FOR HORIZONTAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES – Adoption of a City Council resolution authorizing the amendment of existing City of Carlsbad Master Service Agreements for Horizontal Construction Management and Inspection Services to reduce the total contract amounts from $3,200,000 to $2,300,000; and, Adoption of a Carlsbad Municipal Water District Board resolution authorizing the execution of new Carlsbad Municipal Water District Master Service Agreements for Horizontal Construction Management and Inspection Services in an amount not to exceed $900,000. (Staff contact: Fred Gaines, Jr., Public Works) ADJOURNMENT TO THE SPECIAL MEETING OF THE CARLSBAD MUNICIPAL WATER DISTRICT ADJOURNMENT TO THE CONTINUATION OF THE CITY COUNCIL MEETING
Water District Special Meeting
CALL TO ORDER: ROLL CALL: APPROVAL OF MINUTES: Minutes of the Special Meeting held April 25, 2017.
Water District Special Consent Calendar
CONSENT CALENDAR: The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed. There will be no separate discussion on these items prior to the vote, unless an item is removed. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 12. CONTRACT WITH WRIGHT CONSTRUCTION ENGINEERING CORP. FOR CONSTRUCTION OF THE BOLERO PRESSURE REDUCING STATION REPLACEMENT (PROJECT NO. 5020-A) – Adoption of a resolution accepting bids and awarding a contract to Wright Construction Engineering Corp. for construction of the Bolero Pressure Reducing Station Replacement. (Staff contact: Lindsay Leahy, Public Works) 14. AGREEMENT WITH ITRON, INC. FOR EQUIPMENT, SOFTWARE AND CONFIGURATION SERVICES – Adoption of a resolution authorizing execution of a Master Sales Agreement with Itron, Inc. for equipment, software and configuration services for an advanced metering infrastructure network for an amount not to exceed $184,916. (Staff contact: Mario Remillard, Public Works) 15. ADVERTISE FOR BIDS FOR THE RECYCLED WATER PHASE III PIPELINE EXPANSION SEGMENT 9 (PROJECT NO. 5208) – Adoption of a resolution approving plans and specifications and authorizing the Secretary to the Board to advertise and receive bids for the Recycled Water Phase III Pipeline Expansion Segment 9, Project No. 5208. (Staff contact: Lindsay Leahy, Public Works)
AGREEMENT WITH HILTS CONSULTING GROUP, INC. FOR MAERKLE RESERVOIR FLOATING COVER REPLACEMENT DESIGN, PROJECT NO. 5036 – Adoption of a resolution authorizing execution of a professional services agreement with Hilts Consulting Group, Inc., for an amount not to exceed $694,440 for the Maerkle Reservoir Floating Cover Replacement Design. (Staff contact: Mark Biskup, Public Works) ADJOURNMENT TO THE CONTINUATION OF THE CITY COUNCIL MEETING
DEPARTMENTAL AND CITY MANAGER REPORTS: FISCAL YEAR 2017-18 OPERATING BUDGET WORKSHOP – Acceptance of report on the Fiscal Year 2017-18 Preliminary Operating Budget and set the Public Hearing for June 13, 2017. (Staff contact: Helga Stover, Finance) City Manager’s Recommendation: Receive the report and set the Public Hearing for June 13, 2017
CARLSBAD MUNICIPAL CODE REVIEW AND UPDATE – Adopt a resolution approving the proposed scope and schedule for the comprehensive Carlsbad Municipal Code update and appropriating funds. Provide direction to staff relating to desired method of Council input for revisions to Title 1 (General Provisions) and Title 2 (Administration and Personnel). (Staff contact: Celia Brewer, City Attorney) City Manager’s Recommendation: Adopt the resolution and provide direction to staff.
HISTORIC PRESERVATION COMMISSION APPOINTMENT – Adoption of a resolution appointing one member to the Historic Preservation Commission. (Staff contact: Sheila Cobian, City Clerk Department) City Manager’s Recommendation: Consider Council nominations and appoint one member to the Historic Preservation Commission.
COUNCIL REPORTS AND COMMENTS: (Revised 1/24/17) PACKARD Chamber of Commerce Liaison (alternate) City/School Committee North County Transit District Board of Directors NCTD Performance, Administration and Finance Committee North County Dispatch Joint Powers Authority (alternate) C. SCHUMACHER Buena Vista Lagoon JPC League of California Cities - SD Division North County Transit District Board of Directors (alternate) SANDAG Board of Directors (2nd Alternate) SANDAG Regional Planning Committee (alternate) SANDAG Shoreline Preservation Working Group M. SCHUMACHER Chamber of Commerce Liaison City/School Committee Encina Joint Powers (JAC) Encina Wastewater Authority Board of Directors Encina Wastewater Authority Policy & Finance Committee San Diego County Regional Airport Authority Board of Directors BLACKBURN Buena Vista Lagoon JPC Encina Joint Powers (JAC) Encina Wastewater Authority Board of Directors Encina Wastewater Authority Capital Improvement Committee North County Dispatch Joint Powers Authority SANDAG Board of Directors (1st Alternate) SANDAG Public Safety Committee HALL North County Mayors and Managers San Diego County Water Authority (SDCWA) Board of Directors SDCWA Legislation & Public Outreach Committee SDCWA Administrative & Finance Committee SANDAG Board of Directors CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. ADJOURNMENT.