CALL TO ORDER: ROLL CALL: ANNOUNCEMENT OF CONCURRENT MEETINGS: City Council is serving as the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 5. INVOCATION: PLEDGE OF ALLEGIANCE:
Minutes of the Meeting held April 7, 2020. Minutes of the Special Meeting held April 25, 2020.
In conformance with the Brown Act and California Executive Order No. N-29-20, a total of 15 minutes is provided so members of the public participate in the meeting by submitting comments as provided on the front page of this agenda. The City Clerk will read comments as requested up to a total of 15 minutes. All other comments requested to be read by the City Clerk will trail until the end of the meeting. In conformance with the Brown Act, no Council action can occur on these items.
The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. A request from the public to discuss an item must be submitted to the City Clerk in writing prior to Council consideration of the Consent Calendar. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. REPORT ON CITY INVESTMENTS – Acceptance of a Report on City Investments as of March 31, 2020. (Staff contact: Laura Rocha, Administrative Services and Craig Lindholm, City Treasurer) 2. SETTLEMENT OF WORKERS’ COMPENSATION CLAIMS – Adoption of a resolution authorizing settlement of the Workers’ Compensation Claims of Micah Lambert. (Staff contact: Donna Hernandez, Human Resources) 3. AMENDMENT NO. 1 TO AGREEMENT WITH SILLMAN WRIGHT ARCHITECTS, INC. – Adoption of a resolution authorizing Amendment No. 1 to the agreement with Sillman Wright Architects, Inc. to incorporate structural engineering design services into the design work for the City of Carlsbad Public Safety and Service Center Improvements, Capital Improvement Program Project No. 4715, in an amount not to exceed $365,225. (Staff contact: Steven Stewart, Public Works and Mickey Williams, Police) 5. TEMPORARY RELIEF FROM CERTAIN POTABLE WATER BILL FEES IN RESPONSE TO THE COVID-19 PANDEMIC STATE OF EMERGENCY – Adoption of a Carlsbad Municipal Water District resolution confirming the executive manager’s temporary relief measures in response to the COVID-19 pandemic state of emergency and authorizing the executive manager to extend these measures through June 30, 2020, or the end of the state of emergency, if necessary. (Staff contact: Mario Remillard and Vicki Quiram, Public Works)
AGREEMENTS FOR THE SOUTH CARLSBAD BOULEVARD CLIMATE ADAPTATION PROJECT – Adoption of a resolution authorizing execution of the State Coastal Conservancy Grant Agreement and University of California Research Agreement, and acceptance and appropriation of grant funds to the Environmental Management Department budget. (Staff contact: Mike Grim, Public Works)
PUBLIC HEARING: FY 2019-20 COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN AMENDMENT NO. 2 – Adoption of a resolution approving the Fiscal Year 2019-20 Annual Action Plan Amendment No. 2, appropriating CDBG Funds to the expansion of La Posada Homeless Facility and to the Fiscal Year 2019 Public Service Providers to provide continued services for COVID-19 relief, authorizing the submittal of the Amended Action Plan to the U.S. Department of Housing and Urban Development, and approving the Amended Citizen Participation Plan. (Staff contact: Nancy Melander, Community Development) City Manager’s Recommendation: Take public input, close the public hearing and adopt the resolution.
DEPARTMENTAL AND CITY MANAGER REPORTS: COVID-19 ACTIONS AND EXPENDITURES REPORT – Receive a report on recent actions and expenditures related to the city’s response to the COVID-19 pandemic and provide direction as appropriate. (Staff contact: Geoff Patnoe, City Manager Department) City Manager’s Recommendation: Receive the report.
FUNDING ALLOCATION AND BUSINESS LOAN PROGRAM RECOMMENDATIONS FOR THE ECONOMIC RECOVERY AND REVITALIZATION INITIATIVE – Adoption of a resolution authorizing the city manager to do the following: 1. Allocate $5,000,000 from the economic uncertainty set-aside in the General Fund to the Economic Recovery and Revitalization Initiative and establish the following funding priorities: a. $4,400,000 to the business loan program b. $250,000 to the joint marketing strategy c. $250,000 held as contingency or for future City Council decisions d. $50,000 to partner on mediation and renegotiation services e. $50,000 for city lessee relief 2. Establish a business loan program that is consistent with the parameters developed by the Ad Hoc City Council Economic Revitalization Subcommittee 3. Negotiate with a third-party to administer the business loan program and return to the City Council with a contract for approval if the cost exceeds $100,000 annually. (Staff contact: David Graham, City Manager Department and Laura Rocha, Administrative Services) City Manager’s Recommendation: Adopt the resolution.
WINDSOR POINTE RELOCATION & REPLACEMENT HOUSING PLAN – Adoption of a resolution approving the Windsor Pointe Relocation Plan and Replacement Housing Plan for the Affordable Housing Project located at 3606-3618 and 3630 Harding Street, and 965-967 Oak Avenue. (Staff contact: David de Cordova, Community Development) City Manager’s Recommendation: Adopt the resolution.
OBJECTIVE DESIGN STANDARDS AND STREAMLINED PERMITTING FOR MULTIFAMILY HOUSING AND MIXED-USE DEVELOPMENT PROJECTS – This report offers four possible action options for consideration by the City Council - Options 1 and 2 are reflected in Exhibit 1 as originally presented to the City Council on April 21, 2020: Option 1 includes an Ad Hoc Design Review Committee 1) Approving an agreement for professional consulting services with RRM Design Group to assist in the preparation of objective design standards and procedures to streamline the permitting process for multifamily housing and mixed-use development projects, including an ad hoc design review committee; 2) Appropriating $33,880 from the City Council’s General Fund contingency account for consultant costs associated with the ad hoc design review committee; and 3) Providing direction to staff on the composition of the ad hoc design review committee and the process for appointing its members and directing staff to return to the City Council for the formal appointment of the committee; or, Option 2 excludes an Ad Hoc Design Review Committee - Adopt a resolution (Exhibit 2) approving an agreement for professional consulting services with RRM Design Group to assist in the preparation of objective design standards and procedures to streamline the permitting process for multifamily housing and mixed-use development projects; or Option 3 to remove Village and Barrio Master Plan from Senate Bill 2 Grant – adopt a resolution approving an agreement for professional consulting services with RRM Design Group to assist in the preparation of objective design standards and procedures to streamline the permitting process for multifamily housing and mixed-use development projects, except for the Village and Barrio Master Plan area and directing staff to submit to the California Housing and Community Development Department a request to remove the Village and Barrio Master Plan area from the Senate Bill 2 scope of work; or Option 4 to pursue separate grant funding for Village and Barrio Master Plan Standards – adopt a resolution (Exhibit 3) directing staff to pursue grant opportunities to assist in developing a broader revisioning of objective design standards for the Village and Barrio Master Plan area. (Staff contact: Jennifer Jesser, Community Development) City Manager’s Recommendation: Receive the report, discuss the options and adopt the corresponding resolution to the preferred option.
INITIATION OF A GAP ANALYSIS OF THE CITY’S INCLUSIONARY HOUSING IN-LIEU FEE – Consider the information contained in the staff report and if determined that an affordable housing gap analysis should be initiated, adopt a resolution authorizing the issuance of a request for proposals for the professional consulting services necessary for the preparation of an affordable housing gap analysis and authorizing the appropriation and expenditure of $50,000 from the City Council’s General Fund Contingency account for the anticipated consultant costs. (Staff contact: Jeff Murphy, Community Development) City Manager’s Recommendation: Receive the presentation and consider adoption of the resolution.
DETERMINATION OF FOUR DEFICIENT STREET FACILITIES AND FINANCING PROGRAM OPTIONS, INCLUDING EXTENSION OF COLLEGE BOULEVARD – Adoption of a resolution determining deficiencies of four street facilities according to the Growth Management Plan Vehicular Level of Service Standard, exempting such facilities from the Standard, expediting CIP Project No. 6094 (widening northbound El Camino Real from Sunny Creek Road to Jackspar Drive), and adoption of CEQA findings; and, Provide direction to city staff on whether to pursue a city-led financing program, planning, and environmental review for construction of the College Boulevard extension, which would include the city undertaking a preliminary design and engineering assessment. If the council does not pursue the College Boulevard extension at this time, provide direction to city staff on whether to eliminate this extension from the City’s General Plan; and Provide direction to city staff on whether to pursue amending the Local Facilities Management Zone 15 Plan and the Citywide Facilities and Improvements Plan relating to the obligation of private development in Zone 15 to fund the College Boulevard extension project, which would include funding consultant assistance to amend these plans. (Staff contact: Paz Gomez, Public Works and Laura Rocha, Administrative Services) City Manager’s Recommendation: Adopt the resolution and provide direction to staff.
Council Commentary and Request for Consideration of Matters
City Council Regional Assignments (Revised 4/7/20) Matt Hall Mayor North County Mayors and Managers City/School Committee Chamber of Commerce Liaison (primary) San Diego County Water Authority San Diego Regional Economic Development Corporation Board of Directors Keith Blackburn Mayor Pro Tem Buena Vista Lagoon JPC Encina Wastewater Authority/JAC Board of Directors North County Dispatch Joint Powers Authority Chamber of Commerce Liaison (alternate) SANDAG (1st alternate) North County Transit District (alternate) Priya Bhat-Patel Council Member – District 3 SANDAG (2nd alternate) North County Transit District (primary) City/School Committee League of California Cities – SD Division Encina Wastewater Authority/JAC Board of Directors (alternate) Cori Schumacher Council Member – District 1 SANDAG (primary) Buena Vista Lagoon JPC Encina Wastewater Authority/JAC Board of Directors North County Dispatch Joint Powers Authority (alternate) Vacant – At-Large Council Member PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. The City Clerk shall read any remaining public comments into the record. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT: City Council Meeting Procedures (continued from page 1) ADJOURNMENT:
CALL TO ORDER: ROLL CALL: ANNOUNCEMENT OF CONCURRENT MEETINGS: City Council is serving as the Carlsbad Municipal Water District Board of Directors on Consent Calendar Item No. 5. INVOCATION: PLEDGE OF ALLEGIANCE:
Minutes of the Meeting held April 7, 2020. Minutes of the Special Meeting held April 25, 2020.
In conformance with the Brown Act and California Executive Order No. N-29-20, a total of 15 minutes is provided so members of the public participate in the meeting by submitting comments as provided on the front page of this agenda. The City Clerk will read comments as requested up to a total of 15 minutes. All other comments requested to be read by the City Clerk will trail until the end of the meeting. In conformance with the Brown Act, no Council action can occur on these items.
The items listed under Consent Calendar are considered routine and will be enacted by one motion as listed below. There will be no separate discussion on these items prior to the time the Council votes on the motion unless members of the Council, the City Manager, or the public request specific items be discussed and/or removed from the Consent Calendar for separate action. A request from the public to discuss an item must be submitted to the City Clerk in writing prior to Council consideration of the Consent Calendar. WAIVER OF ORDINANCE TEXT READING: This is a motion to waive the reading of the text of all ordinances and resolutions at this meeting. 1. REPORT ON CITY INVESTMENTS – Acceptance of a Report on City Investments as of March 31, 2020. (Staff contact: Laura Rocha, Administrative Services and Craig Lindholm, City Treasurer) 2. SETTLEMENT OF WORKERS’ COMPENSATION CLAIMS – Adoption of a resolution authorizing settlement of the Workers’ Compensation Claims of Micah Lambert. (Staff contact: Donna Hernandez, Human Resources) 3. AMENDMENT NO. 1 TO AGREEMENT WITH SILLMAN WRIGHT ARCHITECTS, INC. – Adoption of a resolution authorizing Amendment No. 1 to the agreement with Sillman Wright Architects, Inc. to incorporate structural engineering design services into the design work for the City of Carlsbad Public Safety and Service Center Improvements, Capital Improvement Program Project No. 4715, in an amount not to exceed $365,225. (Staff contact: Steven Stewart, Public Works and Mickey Williams, Police) 5. TEMPORARY RELIEF FROM CERTAIN POTABLE WATER BILL FEES IN RESPONSE TO THE COVID-19 PANDEMIC STATE OF EMERGENCY – Adoption of a Carlsbad Municipal Water District resolution confirming the executive manager’s temporary relief measures in response to the COVID-19 pandemic state of emergency and authorizing the executive manager to extend these measures through June 30, 2020, or the end of the state of emergency, if necessary. (Staff contact: Mario Remillard and Vicki Quiram, Public Works)
AGREEMENTS FOR THE SOUTH CARLSBAD BOULEVARD CLIMATE ADAPTATION PROJECT – Adoption of a resolution authorizing execution of the State Coastal Conservancy Grant Agreement and University of California Research Agreement, and acceptance and appropriation of grant funds to the Environmental Management Department budget. (Staff contact: Mike Grim, Public Works)
PUBLIC HEARING: FY 2019-20 COMMUNITY DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN AMENDMENT NO. 2 – Adoption of a resolution approving the Fiscal Year 2019-20 Annual Action Plan Amendment No. 2, appropriating CDBG Funds to the expansion of La Posada Homeless Facility and to the Fiscal Year 2019 Public Service Providers to provide continued services for COVID-19 relief, authorizing the submittal of the Amended Action Plan to the U.S. Department of Housing and Urban Development, and approving the Amended Citizen Participation Plan. (Staff contact: Nancy Melander, Community Development) City Manager’s Recommendation: Take public input, close the public hearing and adopt the resolution.
DEPARTMENTAL AND CITY MANAGER REPORTS: COVID-19 ACTIONS AND EXPENDITURES REPORT – Receive a report on recent actions and expenditures related to the city’s response to the COVID-19 pandemic and provide direction as appropriate. (Staff contact: Geoff Patnoe, City Manager Department) City Manager’s Recommendation: Receive the report.
FUNDING ALLOCATION AND BUSINESS LOAN PROGRAM RECOMMENDATIONS FOR THE ECONOMIC RECOVERY AND REVITALIZATION INITIATIVE – Adoption of a resolution authorizing the city manager to do the following: 1. Allocate $5,000,000 from the economic uncertainty set-aside in the General Fund to the Economic Recovery and Revitalization Initiative and establish the following funding priorities: a. $4,400,000 to the business loan program b. $250,000 to the joint marketing strategy c. $250,000 held as contingency or for future City Council decisions d. $50,000 to partner on mediation and renegotiation services e. $50,000 for city lessee relief 2. Establish a business loan program that is consistent with the parameters developed by the Ad Hoc City Council Economic Revitalization Subcommittee 3. Negotiate with a third-party to administer the business loan program and return to the City Council with a contract for approval if the cost exceeds $100,000 annually. (Staff contact: David Graham, City Manager Department and Laura Rocha, Administrative Services) City Manager’s Recommendation: Adopt the resolution.
WINDSOR POINTE RELOCATION & REPLACEMENT HOUSING PLAN – Adoption of a resolution approving the Windsor Pointe Relocation Plan and Replacement Housing Plan for the Affordable Housing Project located at 3606-3618 and 3630 Harding Street, and 965-967 Oak Avenue. (Staff contact: David de Cordova, Community Development) City Manager’s Recommendation: Adopt the resolution.
OBJECTIVE DESIGN STANDARDS AND STREAMLINED PERMITTING FOR MULTIFAMILY HOUSING AND MIXED-USE DEVELOPMENT PROJECTS – This report offers four possible action options for consideration by the City Council - Options 1 and 2 are reflected in Exhibit 1 as originally presented to the City Council on April 21, 2020: Option 1 includes an Ad Hoc Design Review Committee 1) Approving an agreement for professional consulting services with RRM Design Group to assist in the preparation of objective design standards and procedures to streamline the permitting process for multifamily housing and mixed-use development projects, including an ad hoc design review committee; 2) Appropriating $33,880 from the City Council’s General Fund contingency account for consultant costs associated with the ad hoc design review committee; and 3) Providing direction to staff on the composition of the ad hoc design review committee and the process for appointing its members and directing staff to return to the City Council for the formal appointment of the committee; or, Option 2 excludes an Ad Hoc Design Review Committee - Adopt a resolution (Exhibit 2) approving an agreement for professional consulting services with RRM Design Group to assist in the preparation of objective design standards and procedures to streamline the permitting process for multifamily housing and mixed-use development projects; or Option 3 to remove Village and Barrio Master Plan from Senate Bill 2 Grant – adopt a resolution approving an agreement for professional consulting services with RRM Design Group to assist in the preparation of objective design standards and procedures to streamline the permitting process for multifamily housing and mixed-use development projects, except for the Village and Barrio Master Plan area and directing staff to submit to the California Housing and Community Development Department a request to remove the Village and Barrio Master Plan area from the Senate Bill 2 scope of work; or Option 4 to pursue separate grant funding for Village and Barrio Master Plan Standards – adopt a resolution (Exhibit 3) directing staff to pursue grant opportunities to assist in developing a broader revisioning of objective design standards for the Village and Barrio Master Plan area. (Staff contact: Jennifer Jesser, Community Development) City Manager’s Recommendation: Receive the report, discuss the options and adopt the corresponding resolution to the preferred option.
INITIATION OF A GAP ANALYSIS OF THE CITY’S INCLUSIONARY HOUSING IN-LIEU FEE – Consider the information contained in the staff report and if determined that an affordable housing gap analysis should be initiated, adopt a resolution authorizing the issuance of a request for proposals for the professional consulting services necessary for the preparation of an affordable housing gap analysis and authorizing the appropriation and expenditure of $50,000 from the City Council’s General Fund Contingency account for the anticipated consultant costs. (Staff contact: Jeff Murphy, Community Development) City Manager’s Recommendation: Receive the presentation and consider adoption of the resolution.
DETERMINATION OF FOUR DEFICIENT STREET FACILITIES AND FINANCING PROGRAM OPTIONS, INCLUDING EXTENSION OF COLLEGE BOULEVARD – Adoption of a resolution determining deficiencies of four street facilities according to the Growth Management Plan Vehicular Level of Service Standard, exempting such facilities from the Standard, expediting CIP Project No. 6094 (widening northbound El Camino Real from Sunny Creek Road to Jackspar Drive), and adoption of CEQA findings; and, Provide direction to city staff on whether to pursue a city-led financing program, planning, and environmental review for construction of the College Boulevard extension, which would include the city undertaking a preliminary design and engineering assessment. If the council does not pursue the College Boulevard extension at this time, provide direction to city staff on whether to eliminate this extension from the City’s General Plan; and Provide direction to city staff on whether to pursue amending the Local Facilities Management Zone 15 Plan and the Citywide Facilities and Improvements Plan relating to the obligation of private development in Zone 15 to fund the College Boulevard extension project, which would include funding consultant assistance to amend these plans. (Staff contact: Paz Gomez, Public Works and Laura Rocha, Administrative Services) City Manager’s Recommendation: Adopt the resolution and provide direction to staff.
Council Commentary and Request for Consideration of Matters
City Council Regional Assignments (Revised 4/7/20) Matt Hall Mayor North County Mayors and Managers City/School Committee Chamber of Commerce Liaison (primary) San Diego County Water Authority San Diego Regional Economic Development Corporation Board of Directors Keith Blackburn Mayor Pro Tem Buena Vista Lagoon JPC Encina Wastewater Authority/JAC Board of Directors North County Dispatch Joint Powers Authority Chamber of Commerce Liaison (alternate) SANDAG (1st alternate) North County Transit District (alternate) Priya Bhat-Patel Council Member – District 3 SANDAG (2nd alternate) North County Transit District (primary) City/School Committee League of California Cities – SD Division Encina Wastewater Authority/JAC Board of Directors (alternate) Cori Schumacher Council Member – District 1 SANDAG (primary) Buena Vista Lagoon JPC Encina Wastewater Authority/JAC Board of Directors North County Dispatch Joint Powers Authority (alternate) Vacant – At-Large Council Member PUBLIC COMMENT: Continuation of the Public Comments This portion of the agenda is set aside for continuation of public comments, if necessary, due to exceeding the total time allotted in the first public comments section. The City Clerk shall read any remaining public comments into the record. In conformance with the Brown Act, no Council action can occur on these items. ANNOUNCEMENTS: This section of the Agenda is designated for announcements to advise the community regarding events that Members of the City Council have been invited to, and may participate in. CITY MANAGER COMMENTS: CITY ATTORNEY COMMENTS: ADJOURNMENT: City Council Meeting Procedures (continued from page 1) ADJOURNMENT: